Weddings at Woodville

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 FREQUENTLY ASKED QUESTIONS

What is the venue hire fee for Woodville and what does it include?

Please see the details found here for complete pricing and included items

 What is the building capacity?

130 guests including the bridal party for seated receptions and 150 for cocktail style receptions

 

What dates are available?

Please contact us for availability.

 

Do I need to schedule a tour or can I just stop by?

We kindly request that all tours are by appointment only.  Please email us to arrange a suitable date and time.

 

How do I reserve a date?

First, we hope you can come out in person to visit the venue.  We do not ‘pencil in’ dates, once you have decided to book, email us at allsaintswoodville@hotmail.com with the date, estimated guest numbers and length of function ie 6hrs or 7hrs. We will then email you an invoice and your booking is confirmed on receipt of your deposit.

 

Is there a deposit?  When are the additional payments due? Do you offer a payment plan?

Yes.  When the contract is signed, to continue holding the date, we require a $1,500 deposit. Six months prior to the event 50% of the remaining fee will be due.  The final instalment will be required 14 days prior to the event.  You are welcome to send smaller, partial payments of any amount prior to the specified due date, so in effect creating your own payment plan on your own schedule.  Full payment is due by the specified due date.  We also reserve the right to request a credit card on file for any damages to the facility or grounds.

 

Is there a guest count minimum?

No.  We do have an alternate pricing option for smaller groups of 45 or less and this will be discussed with you when you visit the venue.

 

Do we have to utilize the caterers you recommend?                            

No, you are at liberty to hire a qualified caterer of your choice, we do have several caterers we recommend, these companies have worked at our venue many times and we know that the food and service they offer is good quality.  Most of our caterers are small business owners and their reputation is important to them so they are personally invested in the success of your wedding day.

 

Do you allow food van style catering?

Yes!

 

Do you offer Beverage Packages or BYO?

We   offer Beverage Packages and we also offer BYO (conditions and fees apply).  All beverages whether package or byo are strictly under our control once on the property and all bar staff are supplied by us and service is conducted under RSA regulations.

 

Will there be another wedding the same day?

We only book one reception a day, there may be another ceremony in the chapel on the same day, but it would be held 2 1/2 hours or more before your function is due to commence and all their guests would have left the property before your guests arrive.

 

Are there overnight accommodations nearby?

Yes.  The are many accommodation choices close by, the closest being a studio apartment just 3 mins walk away and many more options ranging from hotels, motels, Airbnb, short stay houses, guest houses all within 10 minutes drive. See our accommodation sheet here.

 

How many cars will your parking lot accommodate?

70 cars.

 

Do you offer straight tables instead of round & what sort of chairs do you provide?

We have two sizes in round tables and trestle tables which can be arranged in banquet rows, large square or single stand alone.  Our table plans are very flexible, and we have put together many interesting combinations.

We have white ‘shabby chic’ tiffany chairs – you can add a chair sash if required (no extra charge). We do have white and black chair covers if desired (fees apply)

 

Do you provide table linens, crockery, cutlery, etc?

Yes.  We provide white or black linen cloths to suit your chosen table shape, linen napkins (white only) cutlery and crockery – we have standard white dinner and side plates as well as our vintage/retro crazy dinner set.  Dressing of the Bridal Table is included, cups and saucers are provided. You may also bring your own linens if you have a specific décor in mind.

 

What happens in case of rain?

If you have booked an Outdoor Ceremony and the weather is inclement, you can utilise the chapel or we can setup your ceremony in the Hall – so no need to stress – Plan B sorted.

 

We plan to have our ceremony offsiteDoes your fee change?

In this event, we would book you in for the 6-hour hire as your guests will generally start arriving at the venue an hour before the formal reception begins, your caterer will serve canapes in the garden during this interlude.

 

Do you allow dogs onsite to play a part in our wedding day?

We are dog friendly, with some specific stipulations. Dogs are allowed (only with pre-approval by Nola) at the ceremony and pictures. Animals, other than service animals, are NOT allowed under roof or near food. Dogs must be on a leash and someone must be responsible for them other than the bride and groom.

 

What form of payment does Weddings at Woodville accept?

We offer several payment options – Internet Bank Transfer, Bank or Personal Cheque, Credit Card or cash.

 

What time will I have access to the venue to decorate?

You will have access to the venue from midday till 6pm on the day prior to the wedding unless there is a function booked on that day.  If this is the case, we will do a mock-up of your requirements and our staff will dress the venue on the day of your wedding, you can of course send someone to help/check that all is as it should be. Please plan accordingly!

 

Do you include a "wedding day coordinator?"

We will meet with you for planning meetings prior to your wedding day to discuss table arrangements, decorations and a timeline for the day and anytime you have a question please email me.  On the day of the wedding we suggest that as well as your MC you nominate a “go to” person who you trust to make decisions on your behalf, our duty manager will work in with these people and the other service providers to ensure a smooth and seamless function.

 

Catering

You may choose a caterer of your choice - (must be a licenced caterer) we have a number of recommendations on our caterers page.  Tea & coffee is provided by the venue and we will also slice your cake onto platters which are placed on a "Cake Table" along with chantilly cream, berry coullis, cut glass plates and dessert spoons for your guests to self serve - plating and table service is also available at a cost of $3ph.  Cutlery and crockery is also provided.

  

Do you have a curfew?

Yes!! Friday and Saturday curfew is 11.30pm and Sunday to Thursday is 10.30pm.  Beverage service will cease 30 mins before the end of your function and music should finish 15 mins before the close of the function.  Bride and Groom should begin their farewells 30mins before close, this will allow enough time for guests to vacate the property – all guests should have departed no later than 15 minutes after the close of the wedding.

 

Can we have fireworks on the property?

Due to the proximity of the service station across the road and considering the fact that this is a rural area with horses and cows nearby we do not promote Fireworks.  However, fireworks can be setup in the adjoining property with permission of the owner, but it must be organised through a certified, accredited provider such as Kaboom!  contact Milton at http://kaboomfireworks.com.au

Of course, any fireworks displays are strictly governed by NSWFB and their current fire restrictions.

 

Are candles allowed?

Yes, candles are allowed if the flame is completely contained in a candle holder.  Tapered candles and any type of hanging candles will not be allowed for safety reasons.  There are lots of LED candles available for hanging arrangements.

 

How far in advance do you need our final headcount?

Three weeks

 

What is the event clean-up process?

Weddings at Woodville staff will handle all standard clean up and trash removal throughout and following the wedding reception.  Wherever possible we will endeavour to pack all your décor items ready to be taken home by your parents/siblings etc at the close of the function, to save you having to come back the next day.  If this is not possible, we will make arrangements with you for collection of your items.

 

Can we nail decorations to the walls or hang things like streamers or lanterns from the beams?

If you need to hang things etc, please consult with us before doing so, we can suggest ways of attaching items that will not disfigure the venue.

 

 

    Weddings at Woodville

            Unique heritage venue

        for Weddings & Receptions

 

    235 Clarence Town Road

    Woodville, NSW 2321

    Near Maitland in the Hunter Valley

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